Workers' Compensation—Supervisors

Principia's Workers' Compensation Injury and Return to Work Procedures for Supervisors

Workers' Compensation is an employee benefit system that covers on-the-job injuries. Principia values all of its workers and wishes them to be injury-free and able to perform their jobs without discomfort or restriction. In the hopefully rare circumstances where employees are unable to work due to an on-the-job injury, it is Principia's policy that each injured worker receive appropriate care and compensation according to the Workers' Compensation laws. The following explains the process:

  • All employees must report any injury sustained while working for Principia to his/her supervisor immediately. Anything requiring only First Aid does not need to be reported. But falls, strains, sprains, pulled muscles, etc. that don't necessarily require medical attention must be reported for the protection of the employee. Near misses (any incident when an employee is almost injured) must also be reported either on a spreadsheet in the shops or directly to Workplace Safety so that a follow-up can be done to determine the cause of the near miss to see if something needs to be changed to make the working environment safer. If an employee is working on a weekend or holiday and a supervisor is not present, the injury should be reported to Campus Security who will fill out the needed form(s).
  • Supervisor fills out Report of Injury with the help of the employee.
  • Supervisor must send Report of Injury to the Workplace Safety office within 24 hours for processing.
  • Department pays for the day an employee is injured and goes to a medical or Christian Science facility.
  • If the employee goes or is taken to a medical facilities near Elsah, the supervisor fills out a Principia form "Adult and Student Employees' Medical Treatment Form for Work-Related Injuries." It is Principia's practice that injured employees receive both a drug and alcohol test when taken immediately to a medical facility. See "Health or Injury Emergency" instructions in the Emergency Response Guidelines posted throughout the campus.
  • If the employee goes or is taken weekdays between 8am and 8pm or Saturday until 1pm to Concentra Medical, the supervisor fills out a Concentra form "Employer's Authorization for Examination." This form must reach the Concentra so it can be faxed ahead and also taken by the employee. It is Principia's practice that injured employees receive both a drug and alcohol test when taken immediately to a medical facility. See "Health or Injury Emergency" instructions in the Emergency Response Guidelines posted throughout the campus.
  • If taken after weekdays 8pm or Saturday after 1pm to either St. John's Mercy Hospital or Missouri Baptist Hospital in St. Louis, the supervisor fills out a Principia form "Adult and Student Employees' Medical Treatment Form for Work-Related Injuries." This form must reach the medical facility so it can be faxed ahead and also taken by the employee. See "Health or Injury Emergency" instructions in the Emergency Response Guidelines posted throughout the campus.
  • A Christian Science employee may choose not to go or be taken to a medical facility. If she/he opts to go to a Christian Science Facility, the form "Adult and Student Employees' Medical Treatment form for Work-Related Injuries" must accompany the employee.
  • If an employee is driven either to a medical or Christian Science facility, it should be in a company vehicle.
  • Department pays for the day an employee is injured and goes to a medical or Christian Science facility.
  • During the time the employee is unable to work due to a Workers' Compensation injury, Workers' Compensation benefits will provide about 2/3 of an employee's regular wages and vacation time continues to accrue.
  • Following an initial 3-day period covered by regular wages, the first Workers' Compensation check will be issued after the 7th day within 10 days for days 4-7.
  • Principia works with a third party administrator (CCMSI) and they handle all Workers' Compensation cases for Principia employees who are unable to work. Our CCMSI representative contacts each Workers' Compensation claimant to get acquainted with them and their situation, ask clarifying questions, and to let the employee know what to expect. CCMSI will also set up any doctor appointments that Principia deems to be helpful or clarifying to the case. Travel expenses are covered by Workers' Compensation by submitting a statement of mileage to Workplace Safety.
  • Workers' Compensation pays all medical, Christian Science practitioner, Christian Science nurse, and Christian Science facility bills in full. It also covers prescriptions when employees submit copies of receipts to Workplace Safety.
  • Time off required for doctor or physical therapy appointments for a Workers' Compensation injury will be paid for by the department.
  • Following the initial 3-day period, if the case is deemed not to be a Workers' Compensation case, any lost time is paid by sick pay first, then vacation pay, and then unpaid leave if that runs out.
  • The supervisor calls the employee on a regular basis to see how they are doing and to let him/her know they are supported and appreciated.
  • Employee stays in touch with their department, Human Resources, and Workplace Safety offices and gives progress reports until they return to work.
  • Employees who return to work after an injury, whether or not it is a Workers' Compensation injury, and whether or not they were under the care of a doctor, or a Christian Science practitioner or nurse, must have a doctor sign-off stating that she/he is fully fit to perform the activities in the job description, and indicating that the employee can perform his/her job at 100% in order to work without discomfort or limitation.
  • If an injury involves the use of a brace, cast, or sling for a period of time, depending on circumstances, the employee may not return to work until the injury is 100% healed. This is because these items usually restrict the movement of the wearers and may prevent the work from being done safely for them or their co-workers.
  • If an injury results in mobility challenges necessitating crutches, a cane or limping, depending on circumstances, the employee may not return to work until it is verified by a doctor that she/he is fully fit to perform all job description activities.
  • In order to ensure safe work performance, the Workplace Safety office may ask the employee to see a particular specialist who will determine whether or not the worker is fit to safely perform all work activities on the job. Workers' Comp will pay for the visit to this doctor's office.
  • Supervisors are to observe their workers at all times and report to the Workplace Safety office anyone who is not able to function at 100%--whether or not they are still able to perform their work. The supervisor or assistant supervisor may tell the person to take the rest of the day off while Workplace Safety decides what the next step should be. The employee's department will pay for this time off.
  • Workers' Compensation claims can be handled with or without a lawyer and it is your right to hire counsel if you so choose. If an employee hires a lawyer so does Principia and the claims process can sometimes take longer.
  • If you have questions or concerns, please call Workplace Safety at 5474.
  • At no time will employees who have a need to be at home for healing be thought to be poor workers or failures. Nor is an injury cause for an employee to be fired. Because Principia values each worker and the work they do, it wants all to be whole and free to move and perform without pain or discomfort. Also, the chances of the injury recurring or becoming worse are greater if the employee continues working on their regular work schedule.