Faculty Resources

Expectations of Advisors

  1. Read and be familiar with Faculty Resources Online and the Principia College Catalog

  2. Attend Advisors’ Briefing Meeting: Fall Semester is held Monday of week 9 from 1:20-2:10pm; Spring Semester is held Monday of week 10 from 1:20-2:10pm.

  3. Arrange coverage for your advisees if you will be off campus during drop/add or for advising and registration (semester week 10); and inform Registrar's Office and Academic and Career Advising (ACA).

  4. Communicate your expectations to your advisees.

  5. Use the Educational Planning Guide to help students with short and long-range planning. Please take the time to ask the additional questions and to help them get the information needed to make educational choices in a timely way.

  6. Know what on-campus resources are available to support students and refer your advisees to them when appropriate.

  7. Sign drop/add cards ONLY when they are completely filled out in pen. Your signature indicates that you have checked your advisee's records and have talked with the advisee about the effects of this action (e.g., registration change, Scholastic Committee petition, graduation application, etc.).

  8. Call us in ACA for information, ideas, or pep talks. We want to do all we can to support your important role with students!

Additional Responsibilities of New Student Advisors

  1. Read your new students’ Admissions folders. Please contact the Office of Admissions and Enrollment prior to your visit so they can pull any confidential information.

  2. Attend the Advisor Workshop session prior to New Student Orientation.

  3. Participate fully during New Student Orientation.

  4. Advise new students through drop/add week of the following fall quarter if they don't declare a major.

  5. Establish a clear system for advisees to contact you for all advising needs.

30  Reminders for Effective Advising

  1. Care about advisees as people by showing empathy, understanding, and respect.

  2. Establish a warm, genuine, and open relationship.

  3. Evidence interest, helpful intent, and involvement.

  4. Be a good listener.

  5. Establish rapport by remembering personal information about advisees.

  6. Be available; keep office hours and appointments.

  7. Provide accurate information.

  8. When in doubt, refer to catalog, call ACA (x5770), etc.

  9. Know how and when to make referrals, and be familiar with referral sources.

  10. Don't refer too hastily; on the other hand, don't attempt to handle situations for which you are not qualified.

  11. Have students contact referral sources in your presence.

  12. Keep in frequent contact with advisees; take the initiative; don't always wait for students to come to you.

  13. Don't make decisions for students; help them make their own decisions.

  14. Focus on advisees' strengths and potentials rather than limitations.

  15. Seek out advisees in informal settings.

  16. Monitor advisees' progress toward educational goals.

  17. Determine reasons for poor academic performance and direct advisees to appropriate support services.

  18. Be realistic with advisees.

  19. Use all available information sources.

  20. Clearly outline advisees' responsibilities.

  21. Follow up on commitments made to advisees.

  22. Encourage advisees to consider and develop career alternatives when appropriate.

  23. Keep an anecdotal record of significant conversations for future reference.

  24. Evaluate the effectiveness of your advising.

  25. Don't be critical of other faculty or staff to advisees.

  26. Be knowledgeable about career opportunities and job outlook for various majors, encourage them to do a paid or academic internship.

  27. Encourage advisees to talk by asking open-ended questions.

  28. Don't betray confidential information.

  29. Categorize advisees' questions; are they seeking action, information, or involvement and understanding.

  30. Be yourself and allow advisees to be themselves.

Online Resources

Bachelor of Arts & Bachelor of Science Requirements   Bachelor of Arts Distribution Requirements See Section 2: Academic Programs, Bachelor of Arts Distribution Requirements   Bachelor of Science Distribution Requirements See Section 2: Academic Programs, Bachelor of Arts Distribution Requirements   Graduation (All-College Degree) Requirements and Policies See Section 2: Academic Programs

  • Major

  • Total Quarter Hours = 180

  • Grade Point Average = 2.0 (equivalent of a C average) or better

  • Residency = a total of at least 4 quarters (3 of the 4 prior to graduation)

  • U.S. History Requirement (1 yr. high school w/grade of C- or better)

  • High School Math Policy

  • Writing Proficiency

  • Dilemmas and Decisions = moral reasoning seminar

  • Physical Education = 4 physical education credits, in addition pass the swim test or pass P.E. 65)

  • Graduation Application = due before the end of the third quarter before graduation.

  • BA or BS Distribution Requirements

Major and Minor Requirements

Academic Rules and Procedures   See Section 5:Academic Rules and Procedures Registration Rules

  • When to Register

  • Normal Load, Overload, and Underload

  • Changes in Registration (Drop/Add)

  • Audits

  • Class Level

  • Course Numbering

Other Rules

  • Majors and Minors

  • Arrival on Campus

  • Exclusion from class

  • Field Trips

  • Athletic Practices and Games

  • End of Quarter Assignments and Final Examination Scheduling Policy

  • Scholastic Committee

Grading and Grading Rules

  • Grade Reports

  • Grading System

  • Midquarter Grades

  • Withdrawal Grades

  • Star Grades (*)

  • Incomplete (I) Grades

  • Repeat Grades

  • Grade Changes

  • Academic Standing

  • Academic Honesty Policy

  • Confidentiality of Student Records

Academic and Non-Academic Credit Rules

  • Principia Credit Units

  • Transfer Credit

  • Advanced Placement, College Level Examination Program, and International Baccalaureate Examinations

  • Credit by Examination

  • Independent Study

Graduation Rules

  • Choice of Catalogs for Degree, Major, and Minor Requirements

  • Approval of Letter Codes

  • Fulfillment of Distribution Requirements by Exam

  • One Degree with Multiple Majors

  • Receipt of Two Degrees

  • Graduation Honors


The New Student Advising Interview    

Step by Step Guidelines:

  1. Opening: Greet your advisee by name. Start by establishing a rapport by referring to some interest or activity that you have learned about them.  
  2. Describe your relationship and purpose: Describe your responsibilities as an advisor and what you expect from the student. Mention your commitment to the advising process and to the student.  
  3. Explore your advisee's life goals, interests, aptitudes, and abilities: Review the student's assessment test information, ACT or SAT scores, high school transcripts, transfer credit, if relevant, and current courses, GPA, etc. (This information is in the advisee's folder.) Have the student comment on his or her performance, abilities and interests. Determine whether the student has decided on a major; help them explore their reasons for this decision and let them know that after the quarter starts, you (or ACA) will help them fill out the “Declaration of Major/Change Advisor” form. Remember, you cannot know too much about your advisee! It may be helpful to keep notes on your advisee for future reference, both yours and eventually the major advisor’s.  
  4. Discuss the most effective way of progressing through the academic system: It’s helpful to fill out the Educational Planning Guide (Link) as you discuss distribution requirements. Look at the different aspects of a degree and how all-college requirements, electives, major and minor courses fit together.  
  5. Discuss schedule planning: As you work through the Advising Registration Agreement (ARA) with your advisee, help him/her to choose appropriate level courses for distribution requirements, classes that will explore major/minor possibilities, as well as electives. Include an adequate number of back-up choices. Make sure your advisee knows how to read the course schedule, how to get overrides (call for a SIG, etc. when these are needed), as well as when and how to register (self-service banner, alternate pin, etc.). Note: and even when getting an override, students must register to secure the place in the class. Also, encourage her/him to refer to the catalog, and to check the course information on-line, as well as the long-range planner, when appropriate.  
  6. Encourage questions: Check to make sure that she/he understands drop/add dates and procedures (online registration is Mon.-Tues. and white cards must be used Wed.-Fri.) as well as such things as attendance policies, etc. Students do get confused but sometimes hesitate to admit it. If you do not know the answer, help the student find someone who can provide the necessary information.  
  7. Plan for your next meeting: Be sure your advisee knows your office hours. Mention how and when you should be contacted next. Make note of anything you need to do before your next appointment with the student.


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